Documentation Guidelines
Documentation is a key component of a student’s application for accommodations. Accessibility specialists use documentation to better understand the recent impact of a student’s disability(s) and make informed decisions about accommodations.
Documentation should…
- Contain a diagnosis for a disability
- Verify the nature and extent of the disability’s impact
- Support the need for a specific accommodation request
- Describe the recent impact of disability conditions
- Contain a signature from an appropriate licensed professional
- Contain the licensed professional’s license number
- Be typed on letterhead
- Be un-editable
Examples include:
- Electronic or paper copies of GP or specialist’s diagnosis.
- Neuro-psychological evaluation
- Copy of IEP or 504
Please do not submit medical charts from portals such as MyChart as the SAC are not medical professionals. Please ensure that diagnosis, symptoms, and other important information is written in plain language.
The SAC may request additional documentation at any point in a student’s accommodation request process including accommodation modification requests for students already registered with the SAC if additional information is needed to reach a decision.
The SAC works with students with temporary accommodation needs as well such as the following conditions: concussion, broken bones, recovery from surgery.
The SAC provides an Academic Disability Verification Form as a resource for your provider to fill out if you are in need of documentation. You can find that here.
Students experiencing barriers to getting documentation should still apply with SAC and can discuss at their initial meeting their needs further. SAC staff can advise on next steps for supporting verification of their disability.
Documentation is a key component of a student’s application for accommodations. Accessibility specialists use documentation to better understand the recent impact of a student’s disability(s) and make informed decisions about accommodations.
Documentation should…
- Contain a diagnosis for a disability
- Verify the nature and extent of the disability’s impact
- Support the need for a specific accommodation request
- Describe the recent impact of disability conditions
- Contain a signature from an appropriate licensed professional
- Contain the licensed professional’s license number
- Be typed on letterhead
- Be un-editable
Examples include:
- Electronic or paper copies of GP or specialist’s diagnosis.
- Neuro-psychological evaluation
- Copy of IEP or 504
Please do not submit medical charts from portals such as MyChart as the SAC are not medical professionals. Please ensure that diagnosis, symptoms, and other important information is written in plain language.
The SAC may request additional documentation at any point in a student’s accommodation request process including accommodation modification requests for students already registered with the SAC if additional information is needed to reach a decision.
The SAC works with students with temporary accommodation needs as well such as the following conditions: concussion, broken bones, recovery from surgery.
The SAC provides an Academic Disability Verification Form as a resource for your provider to fill out if you are in need of documentation. You can find that here.
Students experiencing barriers to getting documentation should still apply with SAC and can discuss at their initial meeting their needs further. SAC staff can advise on next steps for supporting verification of their disability.