Year End Reminders

Personal Information Review

• Review the spelling of your name, your mailing address, and the last four digits of your SSN.
• If any information needs to be updated, please use the Employee Self-Service portal or contact Human Resources at hr-payroll-processing@luc.edu.
• Review your federal and state tax withholding elections. Federal tax updates may be made through Employee Self-Service.
• For other tax changes—including claiming exempt status on your Federal W-4—complete the appropriate Federal W-4 Form and/or Illinois W-4 Form   withholding form and submit to Human Resources using Loyola Secure Transfer

Review Your Federal, State Tax Withholding, and Home Address Information

You can view your current withholding elections using Employee Self-Service.

You may update your Federal tax withholding in Employee Self-Service.

If you have moved in 2025 or plan to move in 2026, ensure that your home address has been updated in Employee Self-Service.

Employee claiming Exempt from Federal Tax Withholding

For those claiming exempt status on their Federal W-4, if you would like to maintain he same tax status, kindly submit a new W-4 form to Human Resources on or before February 14^th, 2026.

Employees working remotely in States outside of Illinois

We recommend that you review your state’s regulations regarding state withholding requirements.  State withholding forms outside of Illinois can be found here. Please review the “Out of State Employees” website for additional information.

To make any changes in your state withholding elections, complete the appropriate state tax withholding form and submit to Human Resources using Loyola Secure Transfer.

W-2 Information

2025 W-2 Distribution

• All 2025 W-2 statements will be distributed by Monday, January 26.
• Active Employee may opt-in to receive their W-2 forms electronically. If you previously opted in for electronic W-2 delivery, your consent automatically carries forward.
• To opt-in, log in to Employee Self-Service to give consent by Monday, January 19. You must be connected to Loyola’s network (on campus or via LSA).
• Step-by-step instructions are available online
• 2025 W-2s will be mailed to the home address on file for:
• Active employees who do not opt in to electronic delivery by Monday, January 19, and
• All terminated or inactive employees.
• Please allow 1–2 weeks for postal delivery.

• W-2 reprints processing will begin on Monday, February 16.

For questions, please visit LUC.edu/finance/payroll or contact Payroll Services at payroll@luc.edu

Employees Working Remotely Outside Illinois

• Review your state’s regulations regarding withholding requirements.
• State withholding forms can be found here.

Nonresident Alien Information

Foreign National faculty, staff, and students who are working or receiving taxable fellowship or award payments should review and update their information in Sprintax Calculus if anything has changed since their last login.

• Access resources here: Sprintax Calculus User Resources | Finance: Loyola University Chicago
• If updating your profile due to a visa or immigration form extension, submit documents to hr-payroll-processing@luc.edu via Loyola Secure Transfer.
• For help with Sprintax, contact nra-processing@luc.edu.