Purchase Request Processes

***Please make sure to select the appropriate account for your purchase request. I.e. (SAF, SUF, or Revenue).***

1. The deadline to submit a credit card payment request is at least 14 days (non-business days) before the event. Remember to consider shipping time when assessing the payment date.
2. Login to LUCommunity using your Loyola UVID and password

**Please Note: Taxes are not reimbursable, per Loyola University Policy**

1. Reimbursements are at the discretion of CSE's director. Please note it is not guaranteed a reimbursement will be granted. Please make sure to submit a purchase request instead of doing last minute purchases. 
2. Email activities@luc.edu with reasoning behind needing the reimbursement. The purchasing team will relay further instructions. 

What to Include in Request:

• Reimbursement Acknowledgment Form
• Receipts or Invoices with all items listed, date of purchase, and grand total.

All deposits for organizations must be turned in at the CSE office within 24 hours of the event. All checks must be made payable to Loyola University Chicago. A confirmation will be uploaded to your organization’s LUCommunity portal.

1. Student organization drops off money at the Center for Student Engagement.
2. Student Fills out the following information on the Deposit slip (slip provided at CSE office):

• • Name of the organization
  • What is the deposit for
  • An amount
  • Partially completed (found at CSE office)
    • Sections to be completed by the student organization are:
      • Currency and coins section – for cash deposits
      • Check the section for check deposits
      • Deposit Description section for all deposits
      • Cash must be organized by currency denominations

Process: 

1. CSE staff reviews the form, completes the remaining fields, including Date, Contact name, Department, and contact phone number, and prints two copies. 
2. CSE staff verifies that cash is organized (no re-count is needed).
3. Student organizations can leave the money and deposit slip with CSE to process. 
4. The Bursar's office will send a receipt to the CSE to confirm the deposit has been processed and the amount. 
5. CSE staff updates the LUCommunity revenue account only when confirmation from the bursar office is received.
6. The student organization is notified that the deposit has been processed. The deposit receipt is filed under the Student Organization account.