Accessing the Program
2.1 Requirements for Access
2.1.1 Student Technology Fee
The Equipment Loan Program is a service covered by a portion of the Student Technology Fee paid upon enrollment in courses at Loyola University Chicago. There are no additional charges or per-checkout costs associated to access or use the loan program. Fines may, however, be assessed when equipment is returned past the scheduled due date and time, received in unsatisfactory condition, or otherwise unreturned.
2.1.2 University ID Review At Pickup and Return
In order to pickup and return equipment, a client should present a valid Loyola University Chicago ID Card (“Rambler Card” or “Loyola ID Card”) or your Health Science Campus ID/Badge. It may take up to 24-hours for access to be available after the creation of a new or replacement Loyola ID Card occurs from the Lakeside Campus Card Office. For Health Science Campus faculty and staff, we do accept presenting your government-issued identification (such as a Driver's License, State ID, Passport, etc) to confirm your identity for loans.
2.1.3 University Members with Access
Access to the Equipment Loan Program is available to the following members of the University:
2.1.3.1 Students
Students that are active in coursework, enrolled and attending classes for the current academic term, quarter, or semester as identified within the course dates detailed in LOCUS, and paying a Technology Fee. For students that do not pay a Student Technology Fee during a given term, access to the loan program will not be available. During interim or break periods when sessions end, access will not be available again until the student’s next term on the scheduled date the course begins.
2.1.3.2 Faculty & Employees
Current employees paid through the Lawson system, such as faculty and staff, may access the loan program while actively employed at Loyola University Chicago.
2.1.3.3 Health Sciences Division Employees
Health Science Division employees paid through the Lawson system or have an active Non-Affiliated Persons (NAP) account have access to the Loan Program.
2.1.3.4 ROTC Faculty & Employees
Access is also permitted for ROTC faculty and staff within the University who, although are not paid through the Lawson system, have Campus Card issued Loyola IDs and associated ROTC building access.
2.1.4 Change of Name or Account
In the event of a change to two or more of these identity fields: Name, University Network ID (UVID), or Loyola ID Card barcode, this may result in your account being updated to Inactive in our WebCheckout circulation system preventing reservations and loans from occurring. Please email digitalmediaservices@luc.edu so our full-time staff may investigate further.
2.1.5 Groups Restricted from Access
As the loan program focuses primarily on individual student academic use, access is not available to Alumni, Friends of the Library, Reciprocal Borrowers/Visiting Scholars, Library Community Access Members, Emeritus/Retirees, Contractors, Sponsored Guests, or faculty/staff members that are not paid through the University Lawson system.
2.2 Limits to Access
2.2.1 Outstanding Fines
For all instances of late returns of equipment, access to the loan program, including creating or picking up future reservations, will be unavailable until the associated fine has been paid or transferred to the Bursar’s Office. Any client in the process of an appeal request will be unable to checkout equipment until the appeal process outcome has been finalized and any outstanding fine balances are paid.
2.2.2 Blocks and Holds
2.2.2.1 Blocks/Holds due to Late Fines
A block due to Outstanding Fines may be denoted in our circulation system as a “Hold” if the fine remains unpaid after 15 days, surpassing the allotted window to submit a valid Fine Appeal Request. Holds are ineligible for appeal and fine balances must be paid in full before access to the loan program can resume.
2.2.2.2 Blocks or Holds from Other Departments
Blocks or Holds from other departments that utilizes the same equipment circulation system (WebCheckout) may be honored, resulting in blocked access from Digital Media Services loan locations until the Block/Hold is fully resolved and removed by the originating department where the block was created. Similar to course registration blocks, the Office of the Bursar may also request that access to the loan program is restricted for clients with outstanding balances due to the University. This may also occur as requested by the University Information Security Office (UISO).
2.2.2.3 Blocks due to Unreturned Equipment or Unsatisfactory Condition
A block may be placed on a client's account if equipment is excessively overdue, equipment is returned in unsatisfactory or damaged condition, accessories are lost, or repeat or combination of these issues occur. Duration of blocks are determined based on several factors including loan history, frequency of late returns, and value of equipment/accessories as determined by Digital Media Services leadership.
2.2.3 Permanent Ban
A Permanent Ban may be placed on a client’s account in the following scenarios:
- Multiple occurrences of “Excessively Overdue Equipment” notifications;
- Theft of University property such as equipment available within or supporting the equipment loan program or Digital Media Services multimedia labs;
- Concerns regarding ongoing or escalated communication by clients that may conflict with University community standards/code of conduct;
- Improper access or misuse of equipment occurs in conjunction with violations of ITS, HR, or University Guidelines and Policies. For example, fraudulent use of another member’s Loyola ID to gain access to resources; forgery of signatures during contracting process; attempting to swap or return personally acquired equipment or accessories in lieu of University-owned equipment or resources.
2.2.4 Violations of Acceptable Use
Violations of Acceptable Use or Limitations of Use may be eligible for either a Block or a Permanent Ban as determined on a case-by-case basis by Digital Media Services leadership.
2.1 Requirements for Access
2.1.1 Student Technology Fee
The Equipment Loan Program is a service covered by a portion of the Student Technology Fee paid upon enrollment in courses at Loyola University Chicago. There are no additional charges or per-checkout costs associated to access or use the loan program. Fines may, however, be assessed when equipment is returned past the scheduled due date and time, received in unsatisfactory condition, or otherwise unreturned.
2.1.2 University ID Review At Pickup and Return
In order to pickup and return equipment, a client should present a valid Loyola University Chicago ID Card (“Rambler Card” or “Loyola ID Card”) or your Health Science Campus ID/Badge. It may take up to 24-hours for access to be available after the creation of a new or replacement Loyola ID Card occurs from the Lakeside Campus Card Office. For Health Science Campus faculty and staff, we do accept presenting your government-issued identification (such as a Driver's License, State ID, Passport, etc) to confirm your identity for loans.
2.1.3 University Members with Access
Access to the Equipment Loan Program is available to the following members of the University:
2.1.3.1 Students
Students that are active in coursework, enrolled and attending classes for the current academic term, quarter, or semester as identified within the course dates detailed in LOCUS, and paying a Technology Fee. For students that do not pay a Student Technology Fee during a given term, access to the loan program will not be available. During interim or break periods when sessions end, access will not be available again until the student’s next term on the scheduled date the course begins.
2.1.3.2 Faculty & Employees
Current employees paid through the Lawson system, such as faculty and staff, may access the loan program while actively employed at Loyola University Chicago.
2.1.3.3 Health Sciences Division Employees
Health Science Division employees paid through the Lawson system or have an active Non-Affiliated Persons (NAP) account have access to the Loan Program.
2.1.3.4 ROTC Faculty & Employees
Access is also permitted for ROTC faculty and staff within the University who, although are not paid through the Lawson system, have Campus Card issued Loyola IDs and associated ROTC building access.
2.1.4 Change of Name or Account
In the event of a change to two or more of these identity fields: Name, University Network ID (UVID), or Loyola ID Card barcode, this may result in your account being updated to Inactive in our WebCheckout circulation system preventing reservations and loans from occurring. Please email digitalmediaservices@luc.edu so our full-time staff may investigate further.
2.1.5 Groups Restricted from Access
As the loan program focuses primarily on individual student academic use, access is not available to Alumni, Friends of the Library, Reciprocal Borrowers/Visiting Scholars, Library Community Access Members, Emeritus/Retirees, Contractors, Sponsored Guests, or faculty/staff members that are not paid through the University Lawson system.
2.2 Limits to Access
2.2.1 Outstanding Fines
For all instances of late returns of equipment, access to the loan program, including creating or picking up future reservations, will be unavailable until the associated fine has been paid or transferred to the Bursar’s Office. Any client in the process of an appeal request will be unable to checkout equipment until the appeal process outcome has been finalized and any outstanding fine balances are paid.
2.2.2 Blocks and Holds
2.2.2.1 Blocks/Holds due to Late Fines
A block due to Outstanding Fines may be denoted in our circulation system as a “Hold” if the fine remains unpaid after 15 days, surpassing the allotted window to submit a valid Fine Appeal Request. Holds are ineligible for appeal and fine balances must be paid in full before access to the loan program can resume.
2.2.2.2 Blocks or Holds from Other Departments
Blocks or Holds from other departments that utilizes the same equipment circulation system (WebCheckout) may be honored, resulting in blocked access from Digital Media Services loan locations until the Block/Hold is fully resolved and removed by the originating department where the block was created. Similar to course registration blocks, the Office of the Bursar may also request that access to the loan program is restricted for clients with outstanding balances due to the University. This may also occur as requested by the University Information Security Office (UISO).
2.2.2.3 Blocks due to Unreturned Equipment or Unsatisfactory Condition
A block may be placed on a client's account if equipment is excessively overdue, equipment is returned in unsatisfactory or damaged condition, accessories are lost, or repeat or combination of these issues occur. Duration of blocks are determined based on several factors including loan history, frequency of late returns, and value of equipment/accessories as determined by Digital Media Services leadership.
2.2.3 Permanent Ban
A Permanent Ban may be placed on a client’s account in the following scenarios:
- Multiple occurrences of “Excessively Overdue Equipment” notifications;
- Theft of University property such as equipment available within or supporting the equipment loan program or Digital Media Services multimedia labs;
- Concerns regarding ongoing or escalated communication by clients that may conflict with University community standards/code of conduct;
- Improper access or misuse of equipment occurs in conjunction with violations of ITS, HR, or University Guidelines and Policies. For example, fraudulent use of another member’s Loyola ID to gain access to resources; forgery of signatures during contracting process; attempting to swap or return personally acquired equipment or accessories in lieu of University-owned equipment or resources.
2.2.4 Violations of Acceptable Use
Violations of Acceptable Use or Limitations of Use may be eligible for either a Block or a Permanent Ban as determined on a case-by-case basis by Digital Media Services leadership.