Payment and Withdrawal Policies

Effective 10/14/2024

By signing and submitting this Study Abroad Payment and Withdrawal Policies document to Loyola University of Chicago (hereinafter referred to as “Loyola University Chicago” or “the University”) and the John Felice Rome Center (hereinafter referred to as the "Rome Center" or “the Program”), I agree to the terms and conditions outlined in this document. 

Financial Responsibilities

As a condition of participation in the Rome Center, I agree to pay the following fees through my LOCUS financial account by the posted due date. 

1. Admission Deposit

Admission decisions are made on a rolling basis pending all eligibility requirements are met. Once accepted, I acknowledge that I have two weeks to commit and submit a deposit to secure my spot on the program. The deposit is paid through my GoGlobal portal via credit or debit card, under the material submission titled “Submit your $500 Deposit.” The deposit is nonrefundable and nontransferable, should the Program run as planned. The deposit will be applied to the program tuition costs. If I do not deposit within two weeks of acceptance, then my application will be withdrawn.   

2. Tuition & Program Fees 

Rome Center tuition and program fees are found on the Bursar’s website, linked here. Please note: All tuition and fees are subject to change. All tuition and fees related to the Rome Center are billed by Loyola University Chicago and follow the policies established by Loyola University Chicago’s Office of the Bursar. 

• Tuition, nursing students 
• Tuition, all other students 
• Student Activity Fee, per semester 
• Technology Fee, per semester 
• Permesso di Soggiorno Fee, full-year students only 
• CISI Insurance Fee, per semester 
• Room & Board, per semester 
• Italian-style Breakfast Plan, per semester  
• Late Registration Fee 
• Late Payment Fee 
• Study Abroad Program Application Fee

E-bills for tuition, housing, and fees will be sent to my Loyola University Chicago email address and any parent or guest email addresses on file with LOCUS Parent/Guest Access. E-bills will be generated and tuition due by the following schedule: 

3. Study Abroad Administrative Fee 

By submitting my application to the Rome Center, I am responsible for paying the non-refundable $200 administrative fee billed to my LOCUS financial account once accepted. The administrative fee will be charged at the same time as tuition, housing, and other fees are charged to my LOCUS financial account for that term. I understand that the $200 administrative fee is refundable only if the status of my Program application is changed to Denied, Waitlisted, or if the Program is Cancelled. Program application status can be changed to one of the above statuses due to ineligibility, enrollment capacity, or Program cancellation. If I submit my application to the Rome Center and receive an admission decision, I am responsible for paying the non-refundable administrative fee even if I do not commit to participate by submitting a deposit. 

The Study Abroad Administrative Fee will be posted to my LOCUS financial account according to the following dates:

If my application is withdrawn from the Program by myself or a university official for any reason (including failure to obtain a visa, student code of conduct violations or incomplete sanctions post-acceptance, program date changes, incomplete requirements, etc.), the Study Abroad Administrative Fee is not refundable. 

4. Room and Board 

After being accepted to the Rome Center and confirming my participation in the Program, my LOCUS account will be charged for Room and Board. 

All Rome Center students must live on campus and are responsible for paying for room and board in the timeline listed below. The Room and Board fee for a semester will include housing and lunch and dinners at the on-campus dining hall. The Room and Board fee for the summer session will include housing and lunches at the on-campus dining hall.  

5. Required International Health Insurance

As a study abroad participant at the Rome Center, I am required to enroll in Loyola University Chicago’s international health insurance policy, Cultural Insurance Services International (CISI), for the duration of my time abroad. The Loyola University Chicago Study Abroad Office will enroll me in the insurance at the time of registration and my LOCUS financial account will be charged the cost of the insurance. Insurance fees may not be refundable if I withdraw from the Rome Center after registration.  

6. Course Fees

Specific courses at the Rome Center are subject to supplemental fees. These fees are in addition to the Tuition and Room and Board fees that appear on my E-bill for the term, and they are charged to my LOCUS account shown as “JFRC Course Fees.” These mandatory fees are highlighted on the course schedule and on the Rome Center website. Supplemental course fees cover additional course delivery expenses such as course materials, on-site visits, and entrance fees.

Additional Personal Expenses

Additional expenses including round-trip airfare, personal expenses, and incidentals are my sole responsibility and are not part of the fees charged to my LOCUS financial account unless otherwise noted. I am responsible for understanding all cancellation and refund policies for any arrangements I make independently (i.e. flights, excursions, etc.) in connection with the Program. Loyola University Chicago assumes no responsibility for any additional independent expenses that I incur in connection with the Program. 

Cost Sheet

A cost sheet on the Rome Center program brochure outlining billable and non-billable expense estimates is available for viewing. Please refer to the Program brochure on the Loyola University Study Abroad website and navigate to the “Finances” tab to find the Rome Center cost sheet. This sheet is for reference only and will not impact the distribution of your financial aid or scholarship awards. 

Withdrawing from the Program

Rome Center withdrawal policies follow Loyola University Chicago’s Office of the Bursar withdrawal policies found here. 

Notice of withdrawal from the Program must be submitted in writing to the Rome Center staff by email or mail – rome@luc.edu. The date of withdrawal is the business day during which my written withdrawal statement is received by the Rome Center. I am responsible for any non-recoverable costs outlined by the Rome Center withdrawal policies, and I will be billed by Loyola University Chicago accordingly. 

To participate in a study abroad program, I must be in good academic and disciplinary standing. Before the start of the term abroad, a review of my discipline record will be conducted. If my discipline record shows incomplete sanctions or includes three or more B/C violations, I may be prohibited from studying abroad and will be responsible for any financial costs associated with my withdrawal from the Program.   

I must have met and maintained a GPA of at least 2.75 to remain eligible to study abroad at the Rome Center. If my GPA falls below this threshold, the Rome Center reserves the right to withdraw me from the program at any time before the start of my term abroad. This withdrawal may result in financial implications for me due to no longer meeting eligibility criteria. 

Fee Refund Schedule

Loyola University Chicago DOES NOT guarantee that any portion of the fees owed to or submitted to the Rome Center will be removed or refunded if I withdraw from the Rome Center for any reason. The longer I wait to withdraw from the Program, the greater my financial obligation to Loyola University Chicago can be. 

Once billable fees have been posted to my LOCUS account on these dates, they may not be reversed or refunded. 

I will be subject to the following refund schedule: 

Withdrawing from Courses

I may withdraw from a Rome Center course with the final grade of “W” provided this is done before the conclusion of the tenth week of courses. Withdrawal after the change of registration period but before the withdrawal deadline will result in a “W” on my transcript. Withdrawal after the deadline will result in a “WF” on my transcript. The appropriate Academic Calendar provides further information on dates and deadlines. 

I may not withdraw from a course if doing so will drop me below the 12-semester hour credit minimum required for attending Loyola University Chicago. Official withdrawals can be made via LOCUS or with guidance from the Rome Center Assistant Dean of Academic Programs. 

Withdrawal from Italian 101 is not permitted, as this course is a requirement for all Rome Center students with no previous Italian language experience.  

If I completely withdraw from all courses after the session start date, my tuition will be adjusted according to the withdrawal schedule. All fees are non-refundable; I will retain the amenities, services, and privileges allowed through the fee structure through the end of the semester.   

Schedule Change

A schedule change is defined as adding and dropping any number of courses but maintaining enrollment requirements. I may change my course schedule through LOCUS. Tuition and fee charges for a dropped course are based on the start of the term, not on the course start date. Schedule changes made before the official term start date have no financial impact. 

Payments

I understand that I am expected to pay all fees associated with my participation in the Rome Center by the posted due date(s) in accordance with Loyola University Chicago’s Office of the Bursar payment timeline. 

Payments not received by the due date for the prospective term may be subject to a late payment fee, which can be found here. 

Financial Aid and/or Scholarships 

If I am a financial aid or scholarship recipient, I acknowledge that it is my responsibility to arrange for my financial aid/scholarship funds to apply to the Rome Center tuition and fees outlined here. 

Should I decide to withdraw from the Program, it is my sole responsibility to contact Loyola University Chicago’s Financial Aid Office immediately upon withdrawal, as it may affect my financial aid package. 

Should I completely withdraw, drop out, and/or not complete all my courses, my financial aid awards are subject to re-calculation by Loyola University Chicago’s Financial Aid Office. I recognize that even if my financial aid awards are re-calculated, my charges for the term may stay the same. 

I have been made aware that if I withdraw after financial aid has been disbursed, my awards are subject to being returned to the Department of Education. Information on Return Title IV (R2T4) can be found here.   

Program Cancellation

Although every effort will be made to recoup funds and offer refunds, when possible, in the case of a program cancellation, Loyola University Chicago DOES NOT guarantee that any portion of the fees owed to or submitted to the University will be removed or refunded if the Program is canceled for any reason. If Loyola University Chicago has paid or encumbered funds on my behalf at the time of the Program’s cancellation, I understand that am not entitled to a refund of those funds unless and until the third party to which the University has paid or encumbered such funds reimburses the University or releases it from the financial obligation. 

It may take a significant amount of time for the University to identify all related costs and post a refund to my LOCUS financial account after the cancellation of the Program. 

Loyola University Chicago will not be responsible for any personal expenses or losses incurred due to the Program cancellation.

Effective 10/14/2024

By signing and submitting this Study Abroad Payment and Withdrawal Policies document to Loyola University of Chicago (hereinafter referred to as “Loyola University Chicago”) and the John Felice Rome Center (hereinafter referred to as the "Rome Center" and “the Program”), I agree to the terms and conditions outlined in this document. It is my responsibility to check with my home institution on whether or not there is an existing affiliation agreement with Loyola University Chicago and the relevant financial terms of the agreement.

Financial Responsibilities

As a condition of participation in the Rome Center, I agree to pay the following fees through my LOCUS financial account by the posted due date.

1. Admission Deposit

Per institutional agreements between my home university and Loyola University Chicago, I may not be responsible for an admission deposit to secure your spot in the program. In that event, by committing to the program, I become financially responsible for Rome Center tuition and fees and must adhere to the payment and withdrawal policies of Loyola University Chicago’s Office of the Bursar and Rome Center. It is my responsibility to check with my home institution’s study abroad office to determine if a deposit is required to confirm my participation at Loyola University Chicago’s Rome Center.

2. Tuition and Program Fees

Rome Center tuition and program fees are found on the Bursar’s website, linked here. Please note: All tuition and fees are subject to change. All tuition and fees related to the Rome Center are billed by Loyola University Chicago and follow the policies established by Loyola University of Chicago’s Office of the Bursar.

• Tuition, nursing students
• Tuition, all other students
• Student Activity Fee, per semester
• Technology Fee, per semester
• Permesso di Soggiorno Fee, full-year students only
• CISI Insurance Fee, per semester
• Room & Board, per semester
• Italian-style Breakfast Plan, per semester
• Late Registration Fee
• Late Payment Fee

E-bills for tuition, housing, and fees will be sent to my Loyola University Chicago email address and any parent or guest email addresses on file with LOCUS Parent/Guest Access. E-bills will be generated and tuition due by the following schedule:

3. Room and Board

After being accepted to the Rome Center and confirming my participation in the Program, my LOCUS account will be charged for Room and Board.

All Rome Center students must live on campus and are responsible for paying for Room and Board in the timeline listed below. The Room and Board fee for a semester will include housing and lunch and dinners at the on-campus dining hall. The Room and Board fee for the summer session will include housing and lunches at the on-campus dining hall. Room and Board will either be charged to my LOCUS, or to my home institution along with tuition, depending on the existence and nature of an affiliation agreement with Loyola University Chicago.

4. Required International Health Insurance

As a study abroad participant at the Rome Center, I am required to enroll in Loyola University Chicago’s international health insurance policy, Cultural Insurance Services International (CISI), for the duration of my time abroad. The Loyola University Chicago Study Abroad Office will enroll me in the insurance at the time of registration and my LOCUS financial account will be charged the cost of the insurance. Insurance fees may not be refundable if I withdraw from the Rome Center after registration.

5. Course Fees

Specific courses at the Rome Center are subject to supplemental fees. These fees are in addition to the Tuition and Room and Board fees that appear on my E-bill for the term, and they are charged to my LOCUS account shown as “JFRC Course Fees.” These mandatory fees are highlighted on the course schedule and the Rome Center website. Supplemental course fees cover additional course delivery expenses such as, and entrance fees. Course fees will either be charged to my LOCUS account, or to my home institution, depending on the existence and terms of any affiliation agreement between my home institution and Loyola University Chicago.

Additional Personal Expenses

Additional expenses including round-trip airfare, personal expenses, and incidentals are my sole responsibility and are not part of the fees charged to my LOCUS financial account unless otherwise noted. I am responsible for understanding all cancellation and refund policies for any arrangements I make independently (i.e. flights, excursions, etc.) in connection with the Program. Loyola University Chicago assumes no responsibility for any additional independent expenses that I incur in connection with the Program.

Cost Sheet

A cost sheet on the Rome Center program brochure outlining billable and non-billable expense estimates is available for viewing. Please refer to the Program brochure on the Loyola University Chicago Study Abroad website and navigate to the “Finances” tab to find the Rome Center cost sheet. This sheet is for reference only and will not impact the distribution of your financial aid or scholarship awards.

Withdrawing from the Program

Rome Center withdrawal policies follow Loyola University Chicago’s Office of the Bursar withdrawal policies found here.

Notice of withdrawal from the Program must be submitted in writing to the Rome Center staff by email or mail – rome@luc.edu. The date of withdrawal is the business day during which my written withdrawal statement is received by the Rome Center. I am responsible for any non-recoverable costs outlined by the Rome Center withdrawal policies, and I will be billed by Loyola University Chicago accordingly.

To participate in a study abroad program, I must be in good academic and disciplinary standing with my home institution.  My home institution’s study abroad office will communicate my disciplinary standing, if applicable, as part of the advisor approval process required by the Rome Center application.

I must have met and maintained a GPA of at least 2.75 to remain eligible to study abroad at the Rome Center. If my GPA falls below this threshold, the Rome Center reserves the right to withdraw me from the program at any time before the start of my term abroad. This withdrawal may result in financial implications for me due to no longer meeting eligibility criteria.

Fee Refund Schedule

Loyola University Chicago DOES NOT guarantee that any portion of the fees owed to or submitted to the Rome Center will be removed or refunded if I withdraw from the Rome Center for any reason. The longer I wait to withdraw from the Program, the greater my financial obligation to Loyola University Chicago can be.

Once billable fees have been posted to my LOCUS account on these dates, they may not be reversed or refunded.

I will be subject to the following refund schedule:

*Only applicable to students studying at the Rome Center for a summer term.

Withdrawing from Courses

I may withdraw from a Rome Center course with the final grade of “W” provided this is done before the conclusion of the tenth week of courses. Withdrawal after the change of registration period but before the withdrawal deadline will result in a “W” on my transcript. Withdrawal after the deadline will result in a “WF” on my transcript. The appropriate Academic Calendar provides further information on dates and deadlines.  

I may not withdraw from a course if doing so will drop me below the 12-semester hour credit minimum required for attending Loyola University Chicago. Official withdrawals can be made via LOCUS or with guidance from the Rome Center Assistant Dean of Academic Programs.

Withdrawal from Italian 101 is not permitted, as this course is a requirement for all Rome Center students with no previous Italian language experience. 

If I completely withdraw from all courses after the session start date, my tuition will be adjusted according to the withdrawal schedule. All fees are non-refundable; I will retain the amenities, services, and privileges allowed through the fee structure through the end of the semester. 

Schedule Change

A schedule change is defined as adding and dropping any number of courses but maintaining enrollment requirements. I may change my course schedule through LOCUS. Tuition and fee charges for a dropped course are based on the start of the term, not on the course start date. Schedule changes made before the official term start date have no financial impact.

Payments

Depending on the existence and terms of any affiliation agreement between my home institution and Loyola University Chicago, I am expected to pay all fees associated with my participation in the Rome Center by the posted due date(s) by Loyola University Chicago’s Office of the Bursar’s payment timeline.

Payments not received by the due date for the prospective term may be subject to a late payment fee, which can be found here.

Financial Aid and/or Scholarships

If I am a Rome Center scholarship recipient, it is my responsibility to arrange for my scholarship funds to apply to the Rome Center tuition outlined above with my home institution.

Should I decide to withdraw from the Program, it is my sole responsibility to contact my home institution’s study abroad office as well as the Rome Center immediately upon withdrawal from the Program.

In the event I completely withdraw, it is my responsibility to confirm with my home institution the potential impact on my financial aid package.

Program Cancellation

Although every effort will be made to recoup funds and offer refunds, when possible, in the case of a program cancellation, Loyola University Chicago DOES NOT guarantee, that any portion of the fees owed to or submitted to Loyola University Chicago will be removed or refunded if the Program is canceled for any reason. If Loyola University Chicago has paid or encumbered funds on my behalf at the time of Program cancellation, I am not entitled to a refund of those funds unless and until the third party to which Loyola University Chicago has paid or encumbered such funds reimburses Loyola University Chicago or releases it from the financial obligation.

It may take a significant amount of time for Loyola University Chicago to identify all related costs and post a refund to my LOCUS financial account after the cancellation of the Program.

Loyola University Chicago will not be responsible for any personal expenses or losses incurred due to Program cancellation (e.g., technology, etc.).